2017 Annual Meeting

Event Calendar [link]

Agenda

8:00 AM - Breakfast & Registration/Check-in
8:30 AM - Welcome & Opening Remarks
8:35 AM - USATF Sanctions Presentation
9:05 AM - Approval of the minutes
9:10 AM - President's Report
10:00 AM - Finance Committee Report
10:05 AM - Town Hall with USATF President, Vin Lananna
10:30 AM - Voting instructions
10:35 AM - Committee Breakout Sessions & Elections
Officials, Coaches Advisory, Athletes Advisory
11:05 AM - Committee Breakout Sessions & Elections
Youth, Masters, LDR, Track & Field, Race Walk
11:45 AM - Report of committee election results
Note: Report of Election Results must be limited to 2 minutes for each committee in order to begin Executive Committee Elections on time.
12:00 PM - Bylaw & Executive Committee Elections

Annual Meeting Report Book

Proposed Bylaw Amendments

  • Article 9 (B) (5), Duties of Treasurer: Regular Independent Financial Review [link]

Nominating process of the Officers

From the Georgia Association Bylaws

Method of nominations

  • At least 90 days prior to the annual meeting, the Executive VP shall act as the chair of the nominating committee and appoint a nominations committee of at least three members. Twenty percent of the nominations committee must be comprised of Active Athletes recommended by the Athletes Advisory Committee chair. At least 75 days prior to the Annual Meeting, the nominating committee shall advise the Board of Directors, in writing, of all positions subject to election and request nominations for each said position.
  • Each nomination shall be approved by the nominee.
  • All nominations must reach the chair of the nominating committee no later than 60 days prior to the Annual Meeting. The committee shall prepare a nomination report listing all eligible candidates in alphabetical order, without indicating preference. The nomination report must contain a biographical sketch, prepared by the nominee, that includes the nominee’s credentials for the position. No less than 30 days prior to the Annual Meeting, this report shall be circulated to all members of the Board of Directors, all nominees, all nominating parties, and the Membership. The nomination report shall also be circulated to all those present at the Annual Meeting.
  • Further nominations may be made and must be allowed from the floor at the Annual Meeting, provided the biographical sketch described above is included with the nomination; the biographical sketch may be presented in verbal or written form. No nomination may be made for an absent person unless that person has notified the nominations committee in writing of his or her willingness to accept that specific nomination.
  • Immediately following the close of all nominations, the nominating party and/or the nominee may make a nominating speech for a period not to exceed three minutes. Speeches for each position shall be called alphabetically.

Nominee Eligibility

A nominee must meet all of the following criteria to be eligible for nomination:
  1. Membership and age criteria: A nominee must be a Member who is at least 18 years of age (at the start of the term of office);
  2. Nominations and seconds: A nominee needs one nominating party and one party to second the nomination, both of whom must be Members; and,
  3. Good standing: a nominee must not have engaged in any behavior that would warrant removal from office pursuant to Article 9D (Removal From Office).