2026 USATF Georgia Annual Meeting

SAVE THE DATE!

• While this is a by-law amendment year and a non-election year for the association, we will hold a special election for the office of Vice President of Sponsorship (see below for details.)
• Proposed bylaw amendments to consider by the membership can be submitted per the details below.
• Each sport committee will have an opportunity to present information to the membership.

LOCATION

• Zoom Conference Call.
• Register in advance for this meeting using Register Now link at the top of this page.

AGENDA

• 4:00 p.m. - Call to Order / Welcome / Acknowledgement of Guests Present
• 4:10 p.m. - Approval of 2025 Georgia Association Annual Meeting Minutes
  • 2025 Annual Meeting Minutes
• 4:15 p.m. - Old Business
• 4:20 p.m. - USATF Georgia President’s Report
• 4:30 p.m. - Committee Reports
  • Executive Committee
    • Treasurer - La-Tarvia Shanks
    • Executive Vice President - Ron Williams
    • Vice President: Sponsorships - Lamar Grant
    • Vice President: Communications - Cassandra Harris
    • Secretary - Phil Ozell
  • Sport & Administrative Committee Reports
    • Youth - Ora Chism
    • Officials - Cindy Slayton
    • Masters - Tina Klein
    • Race Walk- Kellie Crawford
    • Track & Field - Sean Burnett
    • Long Distance Running - Euleen Josiah-Tanner
    • Membership / Clubs - Monica Ross
    • Sanctions - La-Tarvia Shanks
    • Para Athletics - Steve McKay
    • SafeSport
• 5:15 p.m. - Bylaw amendment review and approval
• 5:30 p.m. - Special election for the office of Vice President of Sponsorship
• 5:45 p.m. - New Business
• 5:50 p.m. - Guest Input: Questions and/or Acknowledgement (input limited to 3 minutes, per bylaws)
• 5:55 p.m. - Announcements
• 6:00 p.m. - Adjournment

Agenda Item: Special Election for the office of Vice President of Sponsorship

We will hold a special Election for the office of Vice President of Sponsorship. The term will be for one year, the unexpired portion of the term. The current VP of Sponsorship, Lamar Grant, was appointed and approved by the board at the request of Inez Finch, who accepted the position at the 2025 annual meeting until the board could find a willing candidate to fulfill the role.

Nominations for the position can be sent to our elections committee via email to Phil Ozell, secretary@georgia.usatf.org. The nomination report must contain a biographical sketch, prepared by the nominee, that includes the nominee’s credentials for the position.

Nominations for the position may also be made from the floor at the Annual Meeting, provided the biographical sketch is included with the nomination; the biographical sketch may be presented in verbal or written form. No nomination may be made for an absent person unless that person has notified the nominations committee in writing of his or her willingness to accept that specific nomination.

If you have any questions regarding the special election, please send an email to secretary@georgia.usatf.org.

ARTICLE 20 AMENDMENTS

1. Amendments to the Bylaws must be voted on and adopted by the Membership, unless otherwise stated herein.
2. Any Member may submit a proposed amendment to the Bylaws. Persons who are not Members may not propose amendments.
3. Amendments shall be submitted and considered in the following manner:

1. Proposed Bylaw amendments shall be considered at the Annual Meeting in even-numbered years, unless otherwise stated herein.
2. Proposed amendments must be acted upon by the Bylaw Review Committee and the Board before submission to the Membership:
3. Once acted upon by the Bylaw Review Committee and the Board, the proposed amendment must be submitted, in written and/or electronic form, to the Membership for voting. Submission to the Membership must occur at least 30 days before the Annual Convention.
4. Amendments to the Bylaws shall require, for adoption, a two-thirds vote of Members present and voting at the Annual Convention, provided notice of the proposed amendment has been submitted to the Membership at least 30 days prior to the Annual Convention, except in circumstances outlined in below.
5. Notwithstanding above, submissions may be considered and voted upon at any meeting of this Association in any of the following circumstances:
   1. Tabled amendments may be acted upon by the Membership at any subsequent meeting without redistribution of the proposal;
   2. To make the Bylaws conform with federal or local law or regulation;
   3. To make the Bylaws conform with USATF requirements; and/or
   4. To make the Bylaws conform to each other.
   5. In circumstances where is immediate relief is deemed necessary
6. Unless otherwise specified in the proposed amendment or at the time of adoption, amendments to the Bylaws shall be effective immediately.

1. Proposed Bylaw amendments must include the following:
   1. section detailing the proposed amendment to include (x) the entire section, subsection or paragraph, as it will be read if adopted, with all proposed additional language underlined or shaded, and proposed deleted language in double parenthesis, (y) a brief statement of the rationale for the submission, and (z) budgetary impact, if any.
   2. name of submitter/sponsor
   3. counter-rationale
   4. outcome summary to include status (rejected, adopted, etc.) and effect (new, replaces Article #, modifies Article #)
2. All submission forms must be submitted to the Secretary for archival. The Secretary will maintain a record of the submission form for each proposed amendment regardless of the outcome of the proposal. The Secretary will maintain the record in a media format that is readily searchable using key words and Article numbers. Email address: secretary@georgia.usatf.org